Appointment with VFS Global NSW? 4 Mistakes That Will Cost You Your Booking Fee!

By notaryadmin | 20th August 2026 | Categories: Uncategorised

Avoid Lost Booking Fees at VFS Global (NSW)

If you are an Indian national preparing for an appointment at VFS Global in New South Wales, ensuring your documentation is completely accurate before you submit is critical. A single administrative error can lead to your application being turned away on the spot, resulting in the forfeiture of your booking fee. Understanding the requirements and getting your paperwork correctly certified beforehand is essential to avoid lost time and money.

Four Common VFS Mistakes

1. Using a JP Instead of a Notary Public

The most frequent cause of rejection is using a Justice of the Peace (JP) for document certification. While JPs can certify documents for use within Australia, consular and foreign documentation—such as OCI applications, Indian passport renewals, and Powers of Attorney—strictly require the authority of a Notary Public.

2. Inconsistent Form Data

Errors in date formats, spelling inconsistencies, or mismatched details between your application forms and current or previous passport records will result in an immediate rejection by VFS officers.

3. Insufficient Photocopies

VFS Global enforces strict checklists regarding supporting documentation. Failing to bring the exact number of required photocopies or missing specific certified copies will halt your application process.

4. Non-Compliant Passport Photos

Photos that do not meet precise VFS specifications regarding sizing, background colour, lighting, or neutral facial expressions are regularly rejected at the counter.

Preventing Application Rejection

Verify that every application form matches your passport details word for word. Double-check all date formats and ensure all supporting documents align with current VFS checklists.
Ensure all photographs strictly follow consular photo guidelines for size and background.
Engaging a registered Notary Public ensures your identity documents, statutory declarations, and foreign powers of attorney are legally witnessed and certified to meet VFS standards.